Using the Internet

Making the most of OneDrive


OneDrive is an online area where you should store your college work.  You can access it from any PC in the college, from home, a public library, internet cafe, a smartphone, or in fact anywhere with an internet connection! Your files here are backed up regularly and should be available to you 24/7 – so you will always be able to complete your coursework!

OneDrive also includes an online “web app” version of some applications from Microsoft Office 2010, namely Word, Excel, PowerPoint and OneNote – so you don’t have to worry whether or not you have the latest software at home.

You should use OneDrive as your primary file-storage area, it can store significantly more data than your F:\ drive at college.

Accessing your OneDrive
Open up GOOGLE CHROME and type in outlook.com (please note: there is no www.)

Figure 1

You will be presented with a sign in screen (see Figure 1) which should be filled in as follows:

Windows Live ID: (your student number)@mymail.sussexdowns.ac.uk

Password:(same password you use to log into the computers)

Click sign in.


Once you have accessed your email, you can click on “More” near the top of the screen, and then on “OneDrive”

Uploading your files to OneDrive

Once you have created your folder, you may want to upload some files to it.  Click on add files, then from here, you can drag and drop your files from your storage area, a USB stick or any other digital media – over to your OneDrive.
Once all of the grey/green bars have gone, the CONTINUE button will become active. If you have finished uploading files, then click on it and you will be returned to the folder view.

Creating a new Office document directly on OneDrive

Access the folder you wish to create the document in, then click on NEW.  Above the option to create a new folder, you will also have the option to create Word, Excel, PowerPoint and OneNote documents.  Selecting any one of these will take you to the appropriate Office 2010 WebApp, and you will be able to create documents here in much the same way as you would on a desktop computer with the full version of Office installed.

Once you have finished working on the document (even if only temporarily) then go to FILE, click SAVE then FILE again, then CLOSE.

You will then be returned to the folder view.

Please note:  Due to the WebApp nature of the system – you may find that some of the more advanced features available in the full desktop version are unavailable in this online version.

Search Google using an image instead of text


If you have an image that you would like to know more about, or perhaps where the original online source might have been, you can search Google by using the image itself.

As an example, I have chosen the image (below) which has been saved in the ‘My Pictures’ folder.  As I can’t remember who the image is of or where I originally found it on the web I will ask Google to help.
1) Load Google and at the tab bar on the top left click on the ‘Images’ tab.

You will notice that The Google logo and search box now change to ‘Google images’.  Notice that there is now a small camera icon in the right corner of the search box.


2) Click on the camera icon.

3) Next, select the option to ‘Upload an image’.


4) The ‘Browse…’ button enable s you to locate the image that you want to research.


5) Navigate to the location where the image is saved. When you have located the image, double click on it to begin the upload process or select it and click open. Google will automatically start the upload process.


6) If Google has recognised your image it will display the results and related links .

 

Techniques for using Google more effectively


Search Google more effectively by using some or all of the following techniques.

1) Search for an exact phrase

Insert quotation marks around your phrase “   “. The exact phrase will be retrieved with the search terms next to each other in the text. As an example try “heart disease”.

 

2) Restrict your search to a specific web domain

Academic and government websites are probably the most reliable sites for searching and researching.

To search for material published by the UK government before you enter your search term in the search box insert  site:.gov.uk e.g. site:.gov.uk “social housing”

You might want to use some of the following domain specific websites.

site:.gov        web pages only from the US government websites

site:.ac.uk     web pages only from the UK academic institution websites

site:.edu        web pages only from the US academic institution websites

site:.org         web pages from ‘not for profit organisations’

 

3) Search for information on a specific website

To use Google to search for information on a specific website use the search operator site: and follow this with the address of the website that you wish to search. For example, if you want to search the BBC website for information on work-related stress type the following into the search box. site:.www.bbc.co.uk “work related stress”

 

4) Search for definitions

Type the ‘operator’ define: immediately followed by the word or term you wish to define e.g. define:perfunctory

 

5) Broaden your search term by linking terms with OR

If you are researching a subject that can be described using more than one search term, link the terms using the word OR in capital letters.

For example, instead of searching for “heart disease” search for “heart disease” OR “cardiovascular disease”.

 

6) Search using synonyms

To find related terms Google can perform a synonym search. You need to insert a tilde symbol  ~ immediately in front of your search term.

e.g.  ~disease will find other related terms such as cancer

 

7) Search for a specific type of document i.e. PDF format documents

Restricting you search to a particular type of document can be useful when looking for academic documents. PDF is often used for publishing within the academic world.

From the Google homepage, go to the bottom of the page and select ADVANCED SEARCH. From the advanced search box select file type and choose PDF from the dropdown list.

Alternatively the ext:  alias for filetype: can be used.

Google will now retrieve only PDF files in the search results. You could also use the filetype: ‘operator’ if you prefer as this is what Google actually does.

 

8) Search within the title of a webpage

You can use the ‘Where your keywords show up’  drop-down box on the advanced search page to select the title of a webpage as this is much more likely to be relevant to your search.

You will need to click on the + sign to make these options available.

You will have noticed that the advanced search offers other ways to make your search more precise and by becoming familiar with as many of these as you can you are more likely to find relevant search results.

Study Skills

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